The Accounting Receivable Associate is responsible for managing and recording the company's accounts receivable primarily through post-dated checks (PDCs) issued by clients as their mode of payment. This role ensures accurate monitoring, safekeeping, deposit, and reconciliation of PDCs, along with maintaining proper records to support the company's cash flow and loan processes.
Key Responsibilities:
- PDC Management: Receive, record, and track post-dated checks from clients as settlement for receivables.
- Returned Check Monitoring: Monitor and document any returned checks, including reasons and follow-up actions.
- Daily Deposit Process: Prepare and process daily bank deposits, ensuring timely posting of payments.
- Bank Statement Reconciliation: Perform regular reconciliation of bank statements, including 7525 statements, to ensure accuracy of recorded transactions.
- Check Warehousing: Manage banks' check warehousing process, including deposit scheduling and release coordination.
- Check Movements & Pull-Outs: Track and record all check movements, including pulled-out checks for client requests or bank requirements.
- Document Filing: Organize and maintain physical and electronic records related to accounts receivable and PDC transactions.
- Rediscounting Process: Prepare and process rediscounting of checks for bank loan purposes, ensuring compliance with bank requirements.
- Check Location Monitoring: Maintain updated records of the physical location of all PDCs, including warehousing, safekeeping, and movement logs.
- Safekeeping of Checks: Securely store all post-dated checks to prevent loss, damage, or unauthorized use.
- Credit Memo Entries: Record credit memos accurately into the Loan
Management System (LMS).
- Reporting: Prepare and submit daily, weekly, and monthly reports on accounts receivable status and PDC-related activities.